Express Accounts is an extremely light and easy to use accounting software that is suitable for small business enterprises especially those home-based enterprises that do not need the burden of handling complex accounting software.
Express Accounts has been developed by NHC Software Company.
Common features packaged with Express Accounts
Like any other standard accounting software, Express Accounts has the following key functionalities.
General Ledger· Accounts Receivable· Accounts Payable· Cash Management· Reports and Statements.
The other main functionalities that Express Accounts lacks and which most standard accounting software have are Job Costing, Fixed Assets Management and Payroll Management functionalities.
However, this is deliberate keeping the intended user in mind.
Small home-based businesses do not encounter Fixed Assets Management or Payroll Management challenges and as such, loading such modules would be unnecessary burden since they do not need them.
The only drawback comes with Job Costing. Job Costing is as important to home-based small business as it is important to a large scale business.
If you are an electrician or a plumber or indeed any freelance professional, Job Costing comes in handy as it would enable you to effectively bill your clients for services rendered.
The good relief is that Express Accounts integrates seamlessly with many third party Job Costing, Fixed Assets Management and Payroll plugins.
General Ledger – The General Ledger is an important key accounting functionality which is the heart of every accounting software without which the software ceases to be called accounting software.
Express Accounts has a unique way of presenting the General Ledger.
The General Ledger in Express Accounts works intuitively in the background.
This is due to the fact that home-based small businesses do hardly have the expertise of accountants to keep looking at the General Ledger.
Therefore, it is only brought to the fore when need be. However, this does not mean it is inactive; it is fed by various transaction modules indirectly through the journals.
Accounts Receivables – Express Accounts is predominantly a transaction-front accounting system.
It is not an accounting system that is designed for the back-office accounts department; rather, it is an accounting system that is designed to be used by an entrepreneur who may be carrying out multiple functions at the same time.
Therefore, the Accounts Receivable is designed in such a fashion that it manifests itself in terms of sales reports, customer reports and many other instant transaction reports.
Accounts Payable – Like the Accounts Receivables, the Accounts Payable plays its important role in the background while transactions related to it such as purchases reports and suppliers reports are predominantly placed on the foreground.
This again is deliberate to enable you deal with transactions fast as they arise without requiring to go through the Accounts Payable.
Cash Management - Express Accounts allows you to easily manage your cash by highlighting to you incoming and potential cash sources as well as notifying you of outgoing and potential cash payments.
Express Accounts also allows you to print checks so that you can easily make cash payments.
Further than that, it also allows you to make Bank Reconciliations electronically and easily.
Reports and Statements – Express Accounts enables you to derive a Balance Sheet, Income Statement and many other customized reports.
That helps you determine the financial wellness of your business.
Unique features packaged with Express Accounts
Some features that make Express Accounts a unique accounting software include:
Easy tracking of incoming receipts from sales and debtors – Express Accounts makes it so easy to track incoming receipts be they from cash sales or from debtors who are paying for goods previously purchased.
A quick real-time cash inflow report shows you the expected cash inflow for the day, a week, a fortnight or whichever custom duration you specify.
This makes it easy for you to determine your cash inflows and plan accordingly.
Easy tracking of outgoing payments to purchases and creditors - Express Accounts enables real-time tracking of your outgoing payments whether to purchases or creditors.
There is a quick real time summary report about your potential cash outflow for the day, a week, a fortnight or within your custom specified period.
This is good for cash outflow planning.
Easy reconciliation of cash transactions to bank statements – Express Accounts makes it easy for you to make real-time reconciliation of transaction items to your bank statements as soon as they arise. This saves you from the month-end accounting overloads.
Memorizing recurring orders and invoices - with Express Accounts, you do not have to waste your worthy time repeating manual transaction entries for frequent customers and suppliers with constant details.
You simply allow Express Accounts to do it automatically for you by letting it memorize the transactions.
These constant transactions include paying fixed monthly rents, fixed parking bills, fixed salaries, and so many other fixed recurring bills, remitting standing orders, etc.
Audit journal for trailing transaction changes – trailing transaction changes is important for purposes of auditing.
This helps you verify authenticity of transaction changes to avoid errors and frauds.
Express Accounts has an audit trail journal that records all transaction change details including the transactions changed, the changed details, date of change, the person changing, the accounts affected and the net impact of the change.
Online multi-user web access – As business enterprises move to globalize their business, it is increasingly becoming convenient to put most of the office functions online so as to respond to online business needs promptly.
Express Accounts is designed to be used both online and offline.
Online usage is supported by a multi-user web access which lets you allow more people to access specific segments of your accounting software.
This could be sales reports for your salespeople, stock reports for your suppliers, banking reports for your bankers or employee statements for your employees.
Automated e-mailing and faxing of reports – With internet functionality, Express Accounts has a feature that lets you easily mail various reports to respective stakeholders without the need to re-formatting them into e-mail compliant form.
This immensely cuts down on your office and communication workload.
Express Accounts is a fast, light and flexible accounting software designed to meet the needs of a modern and dynamic small business entrepreneur.
This is an ideal accounting software for your home-based small business.